Privacy Policy

This Privacy Policy explains how we collect, use, disclose, retain, and protect personal information through the public Scheduvia website, including the marketing pages, sign-up and sign-in interest forms, contact submissions, waitlist flows, and related communications.

This Policy applies to information collected through the public site and related pre-access interactions. If you later become a customer or end user of the product under a separate agreement, additional privacy terms, customer terms, or data processing terms may apply to that relationship.

We may collect contact and business information you choose to provide, such as your first name, last name, work email address, company name, industry, and message content.

We may collect technical and usage information necessary to operate and secure the site, such as IP address or a derived IP hash, browser or device details, request metadata, timestamps, and basic interaction data associated with your submissions.

We may also collect anti-abuse and validation information used to prevent spam, automated misuse, duplicate submissions, or excessive form activity, including honeypot field values, rate-limit counters, and related security signals.

The public site is meant for business contact, launch interest, and general product communication. Unless and until a separate written agreement says otherwise, the public forms are not intended for the submission of protected health information, attorney-client privileged content, regulated education records, government identification numbers, financial account credentials, or other highly sensitive regulated information.

If you voluntarily submit sensitive or special-category information through a public form, you do so at your own direction. We may, but are not required to, delete, redact, reject, or limit handling of information that appears unnecessary, excessive, or inconsistent with the purpose of the form.

We use personal information to respond to your inquiries, manage the priority list, evaluate interest in the product, provide product updates or launch communications, and administer access requests.

We use technical and security-related information to maintain site performance, enforce rate limits, detect and prevent abuse, investigate misuse, protect our systems and users, and comply with applicable law.

We may also use information in aggregated or de-identified form to understand demand patterns, improve the site, prioritize operational and product decisions, and measure interest across industries or use cases.

Where privacy law requires a legal basis for processing, we generally rely on one or more of the following: your consent, our legitimate interests in operating and protecting the site and evaluating business demand, steps taken at your request before entering into a business relationship, and compliance with legal obligations.

If consent is the relevant legal basis for a particular activity, you may withdraw it subject to applicable law, but withdrawal does not affect processing already performed lawfully before withdrawal.

We do not sell your personal information in the ordinary meaning of that term. We may share information with service providers that help us host the site, store submissions, manage infrastructure, secure the service, or support related operations, but only as reasonably necessary for those purposes.

We may disclose information if required to comply with law, legal process, lawful government request, enforcement of our terms, protection of rights and safety, fraud prevention, incident response, or corporate transactions such as a merger, financing, acquisition, or asset sale.

If we share information with vendors or contractors, they are expected to use it only for authorized purposes and under appropriate confidentiality and security obligations.

The public site may use technical mechanisms necessary for operation, security, navigation, performance, or form handling. We do not promise that every browser signal or privacy preference mechanism will be recognized in every context unless required by applicable law.

If we later introduce additional analytics, advertising, or other non-essential technologies, we may update this Policy and related notices accordingly.

We retain information for as long as reasonably necessary to operate the site, respond to requests, manage the waitlist, prevent abuse, comply with legal obligations, resolve disputes, and enforce our agreements.

Retention periods may vary depending on the type of information, whether you remain engaged with the service, whether the information is needed for security or recordkeeping, whether we need it to document consent or suppression status for communications, and whether applicable law requires longer or shorter retention.

We use reasonable administrative, technical, and organizational measures designed to protect information against unauthorized access, loss, misuse, alteration, or disclosure. Those measures may include access controls, logging, rate limiting, monitoring, environment separation, vendor controls, and incident-response processes appropriate to the context of the site.

No system or transmission method is perfectly secure. For that reason, we cannot guarantee absolute security, and you should avoid sending sensitive information through public forms unless necessary and appropriate.

Organizations in healthcare, education, legal, and other regulated environments may evaluate the service. Their obligations may include confidentiality, privacy, recordkeeping, accessibility, employment, or sector-specific requirements that differ by customer and jurisdiction.

This public Privacy Policy is not a representation that the public site or future product use satisfies any specific customer compliance program, regulatory framework, audit requirement, or contractual standard without further review and, where necessary, separate contractual commitments.

Your information may be processed or stored in countries other than the one in which you are located, including where our infrastructure or service providers operate. Those countries may have data protection rules different from those in your jurisdiction.

Where required by applicable law, we will use appropriate safeguards for cross-border transfers.

Depending on where you live, you may have rights to request access to, correction of, deletion of, restriction of, portability of, or objection to certain processing of your personal information, and you may have the right to withdraw consent where consent is the legal basis.

You may also have the right not to be discriminated against for exercising privacy rights provided by law.

We may need to verify your identity before acting on a request and may decline or limit requests where permitted by law, including where necessary to protect security, prevent fraud, comply with legal obligations, or preserve the rights of others.

The public site is directed to business users and is not intended for children. We do not knowingly collect personal information from children where prohibited by law. If you believe a child has provided us personal information improperly, contact us and we will review the issue.

We may update this Privacy Policy from time to time to reflect operational, legal, or product changes. When we do, we will post the updated Policy and revise the effective date on this page.

Your continued use of the site after an updated Policy becomes effective is subject to the updated Policy, except where applicable law requires a different form of notice or consent.

If you have privacy questions, concerns, or requests related to this Policy or to information submitted through the public site, you can contact us through the contact form on the About page.

When contacting us, include enough detail for us to understand your request and respond appropriately.